Stillwell Family Office Personal Assistant at the Stillwell Family Office
I started in February 2001 at Volvo Cars Bilia (Hawthorn) which was later purchased by the Stillwell Motor Group (SMG) in 2003 and relocated to South Yarra and Camberwell in 2015.
My first job in the automotive industry was with Nissan in Frankston, I was the receptionist and was then trained and promoted to stock controller. One night I was out with friends and met a Sales Consultant from Volvo Cars Bilia and he said that they were currently looking to hire a stock controller. This sparked my interest as I was keen to start working for a prestige brand rather than volume, so I submitted my resume and got the job!
I held the stock controller position with Volvo Cars Bilia from 2001-2007 and then in 2007 my partner (Jason) and I decided to buy a house in Langwarrin. Unfortunately the drive from Langwarrin to Hawthorn was just too far so I resigned from my position and moved to a newly built dealership with Chrysler, Jeep & Dodge that was located closer to home.
Here I was able to assist in the setup of the new dealership and was pretty much a jack of all trades assisting with office manager, stock controller, reception and anything else that really needed to be completed. Although this new job was closer to home I hated every minute of it and it was not the job that I thought it was going to be. I stayed with them for 1.5 years until I got a call from the SMG Group Financial Controller (who I knew very well and had worked with at Volvo Cars Bilia). He advised me that SMG were centralizing some dealership functions into a Dealer Support Centre (DSC) in Clayton. One of these functions was stock controller and they had an opening for a group Volvo stock controller if I was interested, I said yes definitely as the drive from home to Clayton was much more reasonable than to Hawthorn, so I started back with SMG in October 2009.
In May 2014 Dawn Dethridge the Personal Assistant (PA) for the Company Secretary decided to retire after working with SMG for 35 years. At that time I had been in the Volvo stock controller position for 5 years and was looking for a change. I had always wanted to work for the Stillwell Family and I was also looking at reducing my hours to 4 days a week, so I applied and got the promotion.
From May 2014 I was PA for the Company Secretary 2 days a week and Volvo stock controller 2 days a week. As the company grew and progressed my role changed to 4 days a week as the PA to the Company Secretary as well as PA to the Stillwell Family. I am still in this role and we have since relocated from DSC to the Stillwell Family Office.
It is hard to describe my current role, I pretty much do anything that is asked for the family office. I look after processing accounts for the family company directors, organize board meetings and board papers, assist on the People, Culture, Governance Committee, ensure the smooth day to day running of the Stillwell Family Office like the cleaners, ordering stationary supplies, building maintenance and security. I also assist the Company Secretary with all ATO, ASIC and legal documents. I coordinate and plan family forum events and functions as well as oversee their family forum committees.
The most enjoyable part of my role is interacting with the family, I get to see and talk to all of the Stillwell Family and it is much more personal than working in the corporate office. I also get to learn lots of new functions now that we have relocated from the automotive operational business at DSC to the Family Office.
A typical day at work for me is starting around 9.30am and having a coffee and catch up with Ross (Company Secretary) about what is on for the day and what he needs me to assist with. I then turn on my computer and go through my emails and calendar to setup and plan for any meetings. Then I assist Ross with anything he needs; typing up minutes, letters, banking, ASIC business registry and payments, looking after the office and organising the family forum events.
A typical Sunday morning for me is either at home with a cup of coffee, reading the newspaper in bed or up at our block in Macedon Ranges. Generally in the morning at our block I am doing my yoga and meditation watching the sun rise as my two Labrador’s play.